What this covers
Three things. Getting you to the cloud: moving email, files, and apps to platforms like Microsoft 365 or Google Workspace without losing anything. Running it: user accounts, permissions, security settings, and the connection between cloud services and your office. And keeping the bill honest: cleaning up unused licenses and oversized plans, which is where most businesses quietly bleed money.
We are honest about the limits too. Not everything belongs in the cloud. Some businesses have one application or one workflow that runs better locally. We tell you which is which instead of migrating everything on principle.
How it works
Assessment
We look at your email, files, applications, and how your team actually works. From that we recommend what moves, what stays, and which platform fits. The recommendation comes with real monthly costs.
Platform setup
Accounts, security defaults, multi-factor authentication, sharing rules, and permissions configured before anyone touches the new system. Security first, not as a cleanup project later.
Migration
Email, calendars, contacts, and files move over on a plan, usually over a weekend or off-hours. Nothing gets deleted from the old system until you have confirmed everything arrived.
Team handoff
Short, practical guidance for your team on the new setup. Where files live, how sharing works, what changed. People adopt what they understand.
Ongoing management and cost checks
We manage users as people join and leave, keep security settings current, and review licensing regularly so you are not paying for seats nobody uses.
Who this is for
Businesses still running email or files off an aging office server. Teams that went remote or hybrid and are holding things together with personal Dropbox accounts. And businesses already in the cloud that suspect the monthly bill grew for no good reason. All three are common across NYC offices, and all three are fixable.
What happens when the cloud is done badly
Files spread across three services and nobody knows which copy is real. Ex-employees who still have access to everything. Admin accounts with no multi-factor authentication, which is the front door for most account takeovers. And licensing costs that crept up seat by seat until the bill doubled. A clean setup prevents all of it. A cleanup fixes it.
Common questions
Microsoft 365 or Google Workspace?
Depends on your business. Law firms and accountants usually fit Microsoft 365 because of Word, Excel, and Outlook. Creative teams and startups often prefer Google Workspace. We work with both and recommend based on how your team works, not preference.
Will we lose files or email during the migration?
No. Migration copies everything to the new platform while the old one keeps running. We verify counts and spot-check content with you before anything old is switched off.
How long does a migration take?
For a typical small office, about one to two weeks of preparation and then the actual switchover during a weekend or overnight. Your team leaves Friday on the old system and starts Monday on the new one.
Can you cut what we already spend on the cloud?
Usually yes. Unused licenses, duplicate services, and oversized plans are the norm, not the exception. A license review is one of the fastest wins we do.
Do we still need a server in the office?
Many businesses do not. Some keep a small one for specific applications or large local files. We tell you honestly which camp you fall in, because getting rid of a server you actually need is an expensive mistake.
Thinking about the cloud, or already in it and overpaying?
Book a free consultation. We will look at your setup, tell you what should move, what should not, and what it should actually cost.
Book your free consultation →Or call (917) 524-9573 or email info@helloitgroup.com